• Receptionist

    Requisition ID
    2018-4727
    # of Openings
    1
    Job Locations
    US-FL-Miami
    Category
    Administration/Office Support
  • Overview

    Professional, personable and practical persons perform perfectly.

    Does that sound like anyone you know? Maybe it describes you. They’re great qualities to have, both professionally and in life in general. And as an Administrative Assistant at Bravo, you must be able to think differently and act like a Bravo. Of course, you must have general knowledge of office procedures and practices, equipment and, excellent communication skills. But a thirst for creativity and a healthy interest in advertising will also come in handy.

    Responsibilities

    The receptionist provides exceptional customer service in a professional manner while managing the front desk area and supports the Executive Offices.

    • Greet and direct all guests of the business (clients, vendors, applicants, etc.) in a courteous manner
    • Ensure clear communication and collaboration between both Receptionists
    • Answer all incoming phone calls, professionally and courteously, within 2 - 3 rings. Transfers phone calls internally and takes messages as needed
    • Handles all courier/ messenger services
    • Manages scheduling for all Conference Rooms. Ensures rooms are kept neat and clean before and after each meeting
    • Assist Finance with invoicing (distribution of invoices, etc.)
    • Orders catering for client meetings and works with sr. management and/or Executive Administrative Assistant in organizing client meetings
    • Liaise between employees and building services to fulfill maintenance requests (opens ticket for requests and monitors to ensure completion)
    • Organizes the Mailroom and Finance copy room
    • Responsible for maintaining kitchen, ensure it is cleaned, organized and fully stocked with the necessary supplies. Cleans coffee machine as needed.   Is the liaison with the person who cleans the kitchen (currently done towards the end of day)
    • Responsible for ordering kitchen supplies.

     We’d love it if you had:

    • Excellent verbal communication skills, including professional demeanor on the telephone, and when greeting and speaking to guests in the workplace
    • Excellent written communication skills
    • Strong organizational skills
    • Ability to prioritize projects
    • 1-2 year of experience working in the Microsoft Office Suite of products including Word, Excel and Outlook

    Qualifications

    Bravo is a full-service Hispanic marketing and advertising agency. For over 36 years Bravo has helped clients capitalize on the growing US Hispanic and Multicultural opportunity in America.

     

    We bring together a special blend of people, capabilities and resources to serve clients in an integrated and effective manner with solutions that span the consumer’s entire purchase decision journey across brand, digital, and retail channels.

     

    Over 160 marketing professionals from 22 countries that are proven, multicultural and multi-disciplined. Bravo is headquartered in Miami, Florida with presence in New York, Chicago, Costa Mesa, Minneapolis and San Francisco. The company’s client roster includes beIN SPORTS, Campbell’s, Chevron, Coca-Cola, General Mills, Mazda, Miller Coors, Pfizer, Purina, SC Johnson, Techo, Wendy's, Winn-Dixie. To read more about Bravo, visit http://www.bebravo.com.

     

    Y&R is one of the leading global marketing communications companies.  It is made up of the iconic Y&R Advertising agency and VML, one of the most highly regarded and fastest-growing digital agencies in the world. Y&R also includes specialized companies in every region, such as Bravo, SicolaMartin, to name just a few, as well as global marketing practices like Tech.YR and Y&R Sports Group.

    Y&R’s founder, Raymond Rubicam, believed that the company’s mission was to Resist the Usual on behalf of our clients.  Today, that is kept alive by melding top-flight creativity with innovation to create new consumer experiences.

    Y&R is a member of WPP, the world’s largest communications services group.

     

    Young & Rubicam is an equal opportunity employer and is committed to ensuring equal opportunity in employment.  It is the policy of Young & Rubicam that all applicants and employees are to be treated equally, with the same rights and privileges with respect to recruiting, hiring, promotions, demotions, transfers, separations, compensation, and benefits regardless of their age, race, color, creed, religion, or ethnic origin, sex, sexual orientation, pregnancy-related status, marital status, veteran status, record of arrest, physical or mental disability, where the individual is otherwise qualified, or any other category protected by applicable law.

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